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15 Aug 2013

Code Book

2018 Official AAU Codebook

Disclaimer: Articles I through III and the Bylaws of the AAU Code are subject to change annually by Congress at the AAU Convention, generally held in the Fall. AAU policies may be up-dated following meetings of the Board of Directors. Certain sections of the > Appendix are subject to change on a daily basis. These sections are marked by an asterisk.

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  Article I Governance of the Union
  Article II Governance of the Districts
  Article III Judiciary of the AAU
  Bylaws Bylaws of the AAU
  Policies AAU National Policies
  Appendix  
     
  Complete Book  
Preamble  
 
Article I Governance of the Union
   
 
  A. Adoption and Amendments
1
 

1. Adoption 2. Amendments               

  
1
 

a. Adoption Requirements

  
1
   
b. Presentation
  
1
   
c. Time and Form of Publication
  
1
   
d. Consideration
  
2
   
e. Urgent Amendment
  
2
   
f. Language, Stylistic, Housekeeping Changes
  
2
   
 
  B. Membership
2
 

1. Conditions for Membership
2. Classes  
2
2
 
a. District Member
  
2
 
b. Club Member
  
2
 
c. Individual Member
  
2
 
d. Allied Member
  
2
   
 
  C. Congress
3
 

1. Composition
3
 
a. District Representatives
  
3
   
b. Sport Committee Representatives
  
3
   
c. National Officers
  
3
   
d. Past Officers
  
3
   
e. Allied Member Representatives
  
3
   
f. Members-at-Large
  
 
 

2. Powers

    
3
 

3. Votes

    
4
   
 
  D. Board of Directors
4
 

1. Composition

2. Powers  
4

4
   
 
  E. Officers
4
 

1. Titles

2. Elections

3. Qualifications

4. Term of Office



5. Duties  
4

4

4

5



5
 
a. President
  
5
 
b. Vice-Presidents
  
5
 
c. Secretary
  
5
 
d. Treasurer
  
5
 
 

6. Vacancies

7. Emergency Powers of Officers
6

6
   
 
  F. Committees
6
 

1. Administrative Committees  
6
 
a. Finance Committee
  
6
 
b. Insurance Committee
  
6
 
c. Legislation Committee
  
7
 
d. Nominations and Elections Committee
  
7
 
e. Redistricting Committee
  
7
 
f. Registration Committee
  
7
 
g. Committee Structure & Procedures
  
7
 
 

2. National Sport Committees
8
 
a. Chair
  
8
 
b. Composition
  
8
 
c. Removal/Replacement
  
8
 
d. Meetings
  
9
 
e. Voting
  
9
 
f. Quorum
  
9
 
g. Duties
  
9
 
h. Dissolution
  
10

 
3. Special/Ad Hoc Committees
10
 
 
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Article II Governance of the Districts
11
   
 
  A. Adoption
11
 

1. Amendments
11
   
 
  B. Charter
11
   
 
  C. Name, Territory, Jurisdiction
11
   
 
  D. Objectives
11
   
 
  E. Management
11
 

1. Board of Managers  
11
 
a. Composition
  
11
 
b. Duties
  
11
 
c. Voting
  
12

2. Executive Committee
12
 
a. Composition
  
12
b. Duties
  
12

3. Officers
13
 
a. Titles
  
13
 
b. Eligibility
  
13
 
c. Term of Office
  
13
 
d. Duties
  
13
 
e. Removal
  
14
 
f. Vacancies
  
14

4. Meetings
15
 
a. Biennial
  
15
 
b. Special
  
15
 
c. Executive Committee
  
15
 
d. Notices
  
15
 
e. Quorum
  
15

5. Committees
15
  a. Required Committees  
15
    1. Finance Committee  
15
    2. Nominations & Elections Committee  
16
    3. Review Committee  
16
    4. District Sport Committees  
16
    5. Special Committees  
18
  b. Voting  
18

6. District Championships
19
   
a. Conduct Of
  
19
   
b. Participation In
  
19
  F. Dissolution
19
 

1. District
19
 

2. District Sport Committees  
19
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Article III Judiciary of the AAU
20
   
 
  A. Judicial Bodies
20
 

1. National Board of Review  
20
 
a. Jurisdiction
  
20
 
b. Composition
  
20
 
c. Powers
  
20
 
d. Eligibility to Serve
  
20
 
e. Term of Office
  
20
 
f. Vacancies
  
21

2. Board of Appeals
21
 
a. Composition
  
21
 
b. Powers
  
21
 
c. Standard of Review
  
21
 
d. Congress Appellate Jurisdiction
  
21
 

3. District Review Committee
21
   
a. Composition
  
21
   
a. Powers
  
21
   
b. Jurisdiction
  
22
 

4. Infractions Committees and Disciplinary Officers
22
   
 
  B. Authority
22
 

1. Fraud  
22
  2. Competing for Money
22
  3. Aid or Abet Disqualification of an Athlete
22
  4. Doping
22
  5. Aid or Abet Controlled Substance Use
22
  6. Unfair Dealing in Competition
22
  7. Violation of AAU Rules/Policies
22
  8. Aid or Abet Violation of the AAU Code
22
  9. Failure to Cooperate with AAU Judicial Body
22
  10. Act of Disturbance, Obstruction of a Competition, Disruption, Disrepute
22
   
 
  C. Procedures
23
 

1. Hearings
23
 

2. Appeals
23
 

3. Reinstatement  
23
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Bylaws Bylaws of the AAU
24
   
 
 

1. Official Emblem, Seal, National Office
24

1.1 Official Seal
24

1.2 Official Emblem
24

1.3 National Office
24
 
 
2. Fiscal and Legal
24

2.1 Fiscal Year
24

2.2 Bonds
24

2.3 Bank Accounts and Depositories
24

2.4 Checking, Savings & Depository Accounts
24

2.5 Auditor and Auditor Report
25

2.6 Budget
25

2.7 Audit Committee
25

2.8 Finance Committee Audits
25

2.9 Investment Committee
25

2.10 General Counsel
25

2.11 Special Counsel
26

2.12 Contracts
26

2.13 Conflict of Interest
26

2.14 Compensation
26
 
 
3. Event License
26
3.1 Definition
26
3.2 Eligibility to Participate 26
3.3 License Application 26
3.4 Effective Date of License 26
3.5 National Registration Executive Committee 26
3.6 License Transfer 26
3.7 Use of Olympic Terminology 26
   
4. Membership
27

4.1 Individual Membership
27

4.2 Club & Individual Membership Applications
27

4.3 Membership and Residency
27
 
 
5. Dues, Fees, Reports and Remittances
28

5.1 Dues and Fees
28

5.2 District Reports
28
 
 
6. Eligibility
29

6.1 Youth Athlete Participation
29

6.2 Club Attachment
29

6.3 Transfers
29
 
 
7. Competition
30

7.1 District Championships
30

7.2 No Championship held in District
30

7.3 Special Competition
30

7.4 Acceptance of Entry
30

7.5 National Championship
30
 
7.5.1 Award
30
 
7.5.2 Championship Contracts
  
30

7.6 Competition Outside of the U.S.
30
7.7 National Championship
 
 
8. Districts and Chartering
30

8.1 District Membership
30

8.2 District Territories
30

8.3 Redistricting Territories
31

8.4 Inter-District Sport Management Agreements
31

8.5 Names and Territories
31

8.6 Zone Alignment
35

8.7 Regional Alignment
36
 
9. Meetings, Notices, Voting
36

9.1 Meetings of the AAU of the US, Inc.
36

9.2 District Representation to Congress
36

9.3 National Sport Committee Representation to Congress
36

9.4 Notice
37

9.5 Order of Meetings
37

9.6 Rules of Order
37

9.7 Mail or Electronic Voting
37
 
 
10. Composition of Board of Directors
38

10.1 The Officers
38

10.2 Zone Representatives
38

10.3 Administrative Chairs
38

10.4 Council Chairs
38

10.5 District Governors’ Council
38

10.6 National Sport Committee Representation
38

10.7 Other National Sport Committee Representation
38

10.8 District Representation
38

10.9 Other District Representation
38

10.10 Non-voting Members
38

10.11 Representation limits
38
10.12 Absences 38
 
 
11. National Councils
38

11.1 Youth Sports Council
38

11.2 Adult Sports Council
39

11.3 Past Presidents’ Council
39

11.4 Z11.4 Zone Councils
39

11.5 District Governors’ Council
39
 
 
12. Miscellaneous
40

12.1 AAU James E. Sullivan Award
40

12.2 Life Membership
40

12.3 Indemnification
40

12.4 Executive Director
40

12.5 Substantial Compliance
40
 

12.6 Glossary of Terms
40
   
 
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Policies AAU National Policies of the AAU
 41
   
 
  I. Membership Policy
41
  A. Agreement & Consent
41
  B. Binding Arbitration
41
  C. Indemnification/Assumption of Risk
42
  D. Administrative Remedies
43
  E. Membership Limitations
43
  F. Misrepresentation
44
  G. Sport Agents, Agencies and Representatives
44
  H. Agency
45
  I. Waiver/Release/Authorization to Use Likeness, Names, Voice and Words
45
  J. Notice of Claims
45
  K. Participation without Modification
45
  L. Cooperation with AA Bodies and Committees
45
   
 
  II. Membership Data Policy
46
 

A. Introduction
46
 

B. Access of Membership Data
46
 

C. District Governors
46
 

D. National Sport Committee Chairs
46
 

E. Violations
46
 

 
  III. Financial Practices
46
  A. Insufficient Fund Checks
46
  B. Purchasing Guidelines
47
  C. Solicitation of Funds
47 
  D. Commission Guidelines
48
  E. National Sport Committee Finances
49
  F. AAU Credit
49
  G. District Charter Late Fee
49
  H. AAU Convention
49
  I. Travel
 
     
  IV. Use of Marks and Logos
49
  A. AAU Registered Marks
49
  B. Use of Olympic Marks
50
   
 
  V. AAU Spokesperson 50
   
 
  VI. Television/Webstreaming Rights for National Events
51
 

A. Rights
51
 

B. Guidelines for Allocation of Proceeds
51
   
 
  VII. Websites and Social Media
52
 

A. Website Content
52
 

B. Social Media
52
   
 
  VIII. Defense Policy
52
   
 
  IX.Management of Emergency Situations
52
  A. Spokesperson
52
  B. Protocols
53
   
 
  X. Procedures for Nominations and Elections of National Officers, District Officers, District Sport Directors, and Other District Offices and Recommendation of the National Sport Chair.
53
  A. Credentialing at AAU Convention Meetings
53
  B. National Officers
54
  C. District Officers
55
  D. District Sport Directors
57
  E. National Sport Chair
58
  F. Zone Representatives 59
  G. District Governors Council Representatives 60
     
  XI. Business Practices
61
   
 
  XII. Event Licensing
62
  A. Practice
62
  B. Supervision
62
  C. Event License Categories
62
  D. Event License Category Regulations
63
  E. National Championship Event Licenses
63
   
 
  XIII. Sport Committee Policies 63
  A. Authorization 63
  B. Prior Approval 63
     
  XIV. Sport Committee Policies
64
 
A. Sport Status
64
 
B. Procedures to Establish a New Sport
64
 
C. Special Meetings
64
 
D. Sport Committee Agendas 
64
 
 
XV. Judicial Procedures
65
 
A. Introduction
65
 
B. Procedures during Hearings
65
 
C. Infractions Committees & Judicial Officers
65
 
D. District Review Committees
66
 
E. National Board of Review
67
 
F. Board of Appeals
67
 
G. Interpretation & Application of Policy
68
 
 
XVI. Re-Districting Procedures
68
 
 
 
 
XVII. District Management
68
  A. Credentialling Voters
68
  B. Filing Minutes
68
 
 
 
 
XVII. Event Policies
69
  A. Schedule Changes 69
  B. Age Groups/Skill Levels/Weight Classes 69
  C. Right of Removal/Denial of Admission 69
  D. Weapons 69
  E. Medical Emergency 69
  F. National Championship Event Hosts 69
  G. District Qualifiers Medals 69
     
 
XIX. Whistleblower Policy
69
   
 
 
XX. Document Retention Policy
70
   
 
 
XXI. Conflict Interest Disclosure Filing
70
  A. Purpose
70
  B. Defined
70 
  C. Disclosure Procedures
71
  D. Recusal 72
  E. Review 72
     
 
Appendices
73
   
 
 

A. Glossary of Terms
73
 

B. Special Committees
75
  C. List of Approved Sports
76
  D. Zone Alignment
77
  E. Map of Districts
78
   
 
   
 
  back to top
 
 
Appendix    
   
     
Appendix A Glossary of Terms
70
Appendix B Special Committees
72
Appendix C List of Approved Sports
73
Appendix D Zone Alignment
74
Appendix E Map of Districts
75
 

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